LOCATION:

Bally’s Las Vegas
3645 Las Vegas Blvd South
Las Vegas, NV 89109

Ph: (877) 603-4390

 

Hotel Rates and Information

Where can I stay? Do we get a reduced rate at the host hotel?

Bally’s Las Vegas is our host hotel, and the APP reserves a block of rooms for attendees of the Conference.  When making your reservation, request rates for The Association of Professional Piercers. By booking in the APP room block you are supporting our event. The APP is able to expand its budgets for Conference instructors, perks, and events when the room block is filled. Staying in the host hotel fosters a bigger sense of community at the event and keeps you close to your “home base” for the week! Please support our Conference by staying at Bally’s!

If you plan to stay at the hotel the weekend before or after conference book as soon as possible, weekend rates are subject to availability.

EARLY BIRD RATES – DECEMBER 1, 2012-MARCH 1, 2013 – BOOK EARLY AND SAVE!

APP Reservation link

Or contact Bally’s at 800-358-8777

OUR ROOM BLOCK CLOSES ON MAY 7, 2013 – BOOK EARLY TO GUARANTEE A ROOM!

EARLY BIRD RATES! 2012/2013 nightly room rate per double occupancy. These rates are only good from December 1,2012- March 1, 2013

SOUTH TOWER: $64.00
NORTH TOWER: $74.00

REGULAR RATES – March 2-May 7, 2013
SOUTH TOWER: $82.00
NORTH TOWER: $92.00

We hope you will take advantage of the special early bird rate. Please note that special requests such as non-smoking room, connecting or adjoining rooms, room location, king or double-double bed type, etc. are subject to availability at the time of check-in. Rates are net, non-commissionable and will be subject to Clark County Room Tax

ADDITIONAL PERSON (for above double occupancy)

Individuals must identify themselves as part of Group to receive the special Group rate.  All reservations must be guaranteed with a deposit for the first night’s guestroom and tax charge.  If reservation is guaranteed to a credit card, the first night’s guestroom and tax charge, per guestroom, will be billed immediately to the cardholder’s account.

Hotel allows individual cancellations without penalty up to seventy-two (72) hours prior to the attendees’ scheduled arrival date.  Hotel shall charge the individual attendee one (1) night’s guaranteed guestroom rate plus tax for cancellation within seventy-two (72) hours of the scheduled arrival date or failure of the individual to check-in on the scheduled arrival date.  Any remaining nights of a “no-show” reservation will be canceled.  It is policy to require a credit card or cash deposit for incidental charges.

Hotel accepts Visa, MasterCard, American Express, Discover, or Diners Club.

Check-in time is 4:00 PM and check-out time is 11:00 AM.  Any departures after 11:00 AM are subject to the full day charge.

Each guestroom must have at least one registered guest twenty-one (21) years of age or older.  [See Minor Policies under FAQ tab on this website]

 

PRE-CONFERENCE CALENDAR*

2012

• December 15, 2012 → Early Registration Opens: Preferred Vendors (for vendors who vended in 2012)

 

2013

• January
  • ALL Vendor Registration opens
  • Registration Opens Attendees
  • Deadline for Ads: Point Spring Issue

 

• March 7
  • Deadline for Booth Location requests
  • Deadline to be included in Program
  • Deadline for early Registration Discount
• Week of March 11th
  • Expo Floor Layout
• March 15
  • Deadline for Program Ad Submission
• March 22
  • Deadline to get a 50% refund if canceling

 

• May 7
  • Deadline for Raffle prize submission
  • Deadline to submit Badge names
• May 21
  • Deadline: Innovator’s Award form submission

 

REGISTRATION INFORMATION

Please read the following – even if you have vended with us before – our policies are updated every year and may have changed!

Booth  Details

Expo booth spaces are 10’ x 10’. Each booth includes one 8ft table, and two chairs. Each booth will be separated by sidewall drapes 3ft high, and backwall drape 8ft high. Basic Id signs are provided. Any additional furniture, cases, chairs, services, accessories will need to be brought by the vendor or ordered from Exhibitor Services or in the case of electrical, phone or data lines, obtained through the host hotel or its service providers.

Registration

Please note: no registration materials will be mailed out to Vendors this year. If you need the registration form and information mailed to you – please contact the office.

Preferred Vendor Registration Starts – December 15, 2012 approximately

All Vendor Registration Starts – January 2013

We encourage all vendors to register online through this website.

If you prefer you can register by mail (Registration form pending).

2012/2013 Expo Floor Booth(s) Rate    Early Registration, with/without raffle donation initial booth $700.00/ $750.00; each additional booth $625/$675

Late Registration, with/without raffle donation initial booth $750.00/$800.00 additional booth $675/$725

Special Rates exist for Non-Profit; or Educational Based Companies – please contact the APP
Cancellations
If a Vendor cancels before March 22, 2013 the APP will refund 50% of the contracted space. After said date, the exhibitor forfeits the entire payment. This policy is FIRM. Please make sure you are able and willing to make the show prior to booking and committing to your booth(s).

Sharing Booths:

Vendors can share individual booths – but pricing for “sharing” multiple booths will be as follows:

• Company A and Company B share a single booth: They split cost of initial booth price
• Company A and Company B “share” two booths: They each pay the initial booth price for their booth.
• Company A and Company B “share” three booths:  Companies are charged for 2 initial booths; with one additional at the reduced price.
• Companies are not allowed to book secondary booths which are not connected to their initial booths without paying initial booth pricing for the separated location (unless there is no room next to their other booths).

 

• Companies are allowed to host/sponsor other companies within their own booths (no matter the number of booths) but secondary companies will not be listed or promoted in Conference materials.
• Companies who are getting educational rates can only host other educational companies in their booth(s); any non-educational companies will be charged the pro-rated regular vendor rates.
• For example: Educational Company A hosts non-educational Company B in a single booth; Company A pays ½ of the educational discounted rate; Company B pays ½ of the regular initial booth rate.

 

Sharing and Sponsorship:

In order for companies to receive the benefits of sponsoring – if they are sharing more than one booth with another company AND they want to listed/promoted in Conference Materials – both companies must sponsor.

Booth Assignments

Booths are assigned based on the following:

1. Sponsorship (paid for in full) - as indicated in the sponsorship description (not all sponsorships provide this benefit)
2. APP Corporate Sponsor designation
3. Preferred Vendor status (were a vendor in 2012)
4. Date registration completed (paid for in full).

The APP will consider all location requests and do their best to accommodate all vendors. Decisions by the APP are final. Requests for a specific location or “neighboring” vendors must be received by May 7, 2013. Booth Assignments will be announced via email. A map of the booth assignments will be available soon after booths are assigned, upon request.

Map of Venue: Coming at a later date.

Exposition Rules, Restrictions , and Regulations

The APP requests that vendors who choose to attend our Conference are mindful of the APP standards for initial piercing body jewelry and bring jewelry that meets or exceeds this standard if selling jewelry which can be used in initial piercings. The APP encourages all its vendors to be respectful of their fellow vendors and to act professionally at all times**

See our information here on initial piercing jewelry: http://www.safepiercing.org/piercing/jewelry-standards/

The APP reserves the right to refuse or rescind vending space at its discretion. During the Expo the APP reserves the right to restrict or relocate, at the exhibitor’s expense, any exhibit that because of noise, method of operation, traffic congestion, or any other reason, becomes objectionable. Exhibit demonstration must be confined within the boundaries of the respective booth(s).

Companies selling products must comply with all state and local sales permits, and requirements. All product and jewelry materials, in particular natural or wildlife, must have been legally mined, harvested, imported, obtained and/or fashioned. Booth holding vendors are welcome to offer private product showings from their hotel room, however, no vending from hotel rooms will be tolerated.

The APP requires that its vendors remain open during the hours of the Exposition. Leaving early on the closing day or failure to adequately “man” your booth during the Exposition can result in a $100.00 fine per booth space. If a vendor must leave due to illness/family emergency, they must discuss this matter with a Board Member prior to departure in order to avoid potential fines.

Violation of the regulations as set out may result in eviction from the Conference, the expo floor, the hotel and/or restriction from future Conferences. In the event of vendor restriction or eviction, the APP is not liable for any damages, nor will it refund exhibit fees or expenses.

Badges

No one will be allowed on the Exhibit Floor without a badge. Vendors receive (3) three free badges for the initial booth space. Vendors are allowed (2) two additional free badges for each additional booth space. Vendors are allowed to purchase (1) one additional badge per booth space at the rate of $15.00 per badge. If a Vendor is also a Speaker, they are allowed one additional free badge.

Temporary Badges will be issued during set up and breakdown. Temporary badges can only be used during set up and breakdown. They will not be valid to work at the booth once the floor is open to attendees or during the week during vendor only hours. No one is allowed on the floor during set-up and breakdown without a badge.

Vendor Badges are NOT transferable. Vendors caught transferring badges may be evicted from the expo floor.

All booths must be staffed when the Expo is open to attendees. Vendor badges do not allow you access into classes, those tickets/badges must be purchased separately.

 

Security

The APP hires security to guard the Exhibit Hall after the floor has closed. Once the hall closes no one is allowed back in. Vendors are responsible for making sure all necessary belongings are taken with them when the hall closes for the night.

 

Shipping

The Exhibitor Services company, Shepard will be in charge of shipped materials. They will provide a kit which has information regarding shipping, storage and additional services (electric, computer lines, and AV information will be provided by them but are contracted through other agencies).

 

Onsite Labor

All work involved in the erection, touch-up painting, dismantling, and repair of all exhibits when done by persons other than your full-time company personnel will fall under union jurisdiction. This work is to include wall coverings, floor coverings, pipe and drape, painting, hanging of signs and/or decorative materials from the ceiling, placement of all signs, and the erection of platforms used for the exhibit purpose.

 

Materials Handling /Freight Handling

All work involved in loading and unloading of all trucks, trailers, and common & contract carriers as well as the handling of empty crates and the operation of material handling equipment is under union jurisdiction.  The Union also has the jurisdiction of the unloading, uncrating, unskidding, leveling, painting, and assembly of machinery and equipment as well as the reverse process.  An exhibitor may “hand-carry” material provided they do not use material handling equipment (nothing with wheels).  When exhibitors do choose to hand carry they may not be permitted access to the loading dock/freight door areas.  Another entrance will be assigned.  All exhibitors are expected to comply with any union requirements in effect.  Further information can be found in the Exhibitor Service Kit.

(Subject to minimal changes until the kit is posted)

UPDATE:

In the past the Cart Fee was a mandatory fee for all booths whether used or not.  Shepard has modified the policy for the 2013 contract.

If a vendor can hand-carry in a single trip his/her materials no matter how many booths he/she has, no cart fee will be incurred (no carts/no multiple trips/single person/one box).  Violation of this policy is a violation of union rules.   If the policy is violated either the Cart Service Fee or Standard Material Handling will be charged to the vendor.

For those vendors with more materials,  a Cart Service will be available for materials which are 200lbs or less per 10 x 10 booth space at the rate of $65.00 per load (each way).  If any 10 x 10 booth goes over the 200lb limit the entire shipment for that vendor will be converted to Standard Material Handling Rates.

For vendors whose materials are over the 200lb limit per booth space, Standard Material Handling Rates will be applied to the entire lot of materials.

We encourage all our vendors to consider shipping in advance to the warehouse which assists Shepard in moving in materials onsite in a timely manner.  For vendors who will not be shipping in advance to the warehouse, Shepard will be contacting you in order to discuss the move in process – in order to eliminate large wait times, etc.

The APP and Shepard have worked together in order to negotiate a contract which will secure pricing and policies for the next three years (2013, 2014, 2015).  We hope this will assist vendors in better planning with regards to shipping and material handling.

Exhibitor Services Kit: Exhibitor Service Information will be posted later

ORIENTATION

Orientation packets will be sent to all registered vendors with additional information regarding the schedule of events, sponsorship opportunities, advertising specs, NEW policies and procedures, and updated information regarding the innovators award process etc. You will be sent a separate packet from Shepard on shipping/receiving/handling; electric, phone, & computer lines; furniture, etc. If you have not received your Exhibit Service Provider packet within 10 days after registering, please contact the APP office.

 

PROMOTING YOUR COMPANY AT THE APP!

Benefit/Event Sponsorship allows the Vendor to show their support of the Conference and the APP through sponsorship of events/benefits found at the Conference. Most event sponsorships are available to multiple parties. The APP has added two new EXCLUSIVE sponsorships in 2013. No benefits will be provided until sponsorships are paid in full.

Vendors receive the following for their support:

$1,500.00: The Banquet Dinner

Sponsor(s) receive full page ad in the program, 4 tickets to the Banquet, and first choice of booth location, in order received.

TBD: The Attendee Lounge – Exclusive Sponsorship

Sponsor receives promotion of the lounge as The [Vendor Name] Lounge;Sponsor can schedule one event during the week at the lounge – which will be promoted by APP in Conference materials (deadline must be met);Sponsor can place banners, carpet cling, and vendor materials in the lounge area.

$1,000.00: The Opening Party

Sponsor(s) receive a ½ page ad in the program and second choice of booth location, in order received.

$1,000.00: The Volunteer Dinner – Exclusive Sponsorship

Sponsor receives 2nd choice of booth location, in order received (along with opening party sponsors);Sponsor is promoted in APP materials for sponsoring this key volunteer event

$500.00: Exposition Food & Beverage

Sponsor(s) receive a quarter page ad in the program and third choice of booth location, in order received.

$300: Al D. Scholarship

Sponsor(s) receive two banquet dinner tickets, honorable mention in the program, and fourth choice of booth location in order received.

ADVERTISING: PROGRAM and POINT

Advertisement provides a visual reminder of your presence at the Conference, and can be used as a reference for attendees after the show. Vendors are encouraged to advertise both in the Conference Point Journal and the Conference Program. Details will be in your orientation packet from the APP.

Rates for 2013 Publications will be forthcoming shortly

RAFFLE DONATION

Raffle Donation shows you care. The Raffle is the APP’s second biggest financial support after Conference class sales. Crucial to our annual budget, and the best gamble in Vegas – attendees buy 1000’s of raffle tickets because of our Vendors’ generous donations. Promote your Company’s support of the industry, name, and products by supporting this event!

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