VENDOR CALENDAR

 
2019 CONFERENCE CALENDAR FOR VENDORS
 
MID DECEMBER
PREFERRED Vendor Registration opens
 
January
ALL Attendee Registration opens
ALL Vendor Registration opens

January  1
Deadline for Point Ads – Issue #86 (Issue due out late February)
 
Feb 5th
Deadline to receive Booth discount from Raffle Contribution
Deadline for Booth Location requests
 
Feb 13th
Deadline for early Registration Discount
Deadline for Al D. Scholarship contributions (for this year)
 
Week of February 13th
 Expo Floor Layout - Booths assigned to all Vendors who have registered. Any Vendor registering after this date, will only have the remaining booths to choose from.
 
February 15 – no extensions
Deadline for Point Ads –Conference Issue #87; Issue out in May
 
February 26th
Deadline to get a 50% refund if canceling
 
March 10th
Deadline for commitment to contributing tier level
 
March 23rd
Deadline for logo submission for Tier Contributors
 
March 26th
Deadline to submit Badge names / Worker registration.  If registered/changed after March 26, all vendor badges will have a $15.00 fee.
 
 
April 10th
Desired Deadline for Innovator’s Award form submission (the earlier the better). Submissions accepted at Conference but may be delayed in presentation effecting voting
Deadline for Artwork, Push Notification Text, etc.  for Top and 2nd Tier contributor perks
 
April 12th
Deadline for Limo Guest list for Top Tier Contributor
 
 
ONSITE AT PLANET HOLLYWOOD:
 
SUNDAY           May 12th 6:00 p.m.-8:00 p.m. 
Registration /Check In for all Vendors/Attendees
 
MONDAY         May 13th 6:00 a.m.-1:00 p.m.
Shepard (Exhibitor Services) Set up
 
MONDAY          May 13th 8:00 a.m.-5:00 p.m.
Registration/ Check In continues for all
 
MONDAY           May 13th 9:00 a.m.
Conference Orientation / Classes Start
 
MONDAY         May 13th – 11:00-12:00
 
MONDAY         May 13th 1:00 p.m.-5:00 p.m.*
Vendor Move in Starts - Shepard onsite
*Dependent on Shepard Set up
 
MONDAY         May 13th 5:00 p.m.-8:00 p.m.
Vendor Set up – In order to use this set up time you MUST have already moved in all materials
 
MONDAY         May 13th 8:00-Midnight
Opening Party
 
TUESDAY           May 14th 8:00 a.m.- 11:00 a.m.
Vendor Check In/Move in and Final Set up
 
TUESDAY           May 14th  12:00 p.m.-1:00 p.m.
Expo Floor opens – Members Only
 
TUESDAY           May 14 1:00 p.m.
Expo Floor opens – All Attendees
 
TUESDAY           May 14  8:00 p.m.            
Expo Floor closes (Last time to purchase Vendor Worker badges)
 
WEDNESDAY    May 15 11:00 a.m.           
Expo Floor opens to Vendors
 
WEDNESDAY    May 15 12:00 noon         
Expo Floor opens to Attendees
 
WEDNESDAY    May 15 7:00 p.m.             
Expo Floor closes
 
THURSDAY      May 16 11:00 a.m.
Expo Floor opens to Vendors
 
THURSDAY       May 16 12:00 noon          
Expo Floor opens to Attendees
 
THURSDAY       May 16 6:00 p.m.
Expo Floor closes
 
THURSDAY       May 16  8:00 p.m.             
Closing Party
 
THURSDAY       May 16   10:00 p.m.          
Open Meeting and Final Raffle Draw
 
FRIDAY             May 17 10:00 a.m.                            
Expo Opens to Vendors and Attendees
 
FRIDAY             May 17 2:00 p.m.
Expo Floor closes
 
FRIDAY             May 17  2:00 p.m.-6:00 p.m.             
Breakdown/Move out Expo Floor