VENDOR CALENDAR


 
2019 CONFERENCE CALENDAR FOR VENDORS
 
November 1
Deadline for Point Ads – Issue #81  (Issue due out in November)
 
September
New Planet Hollywood Floor Layout sent to all vendors who vended in 2018
 
LATE OCTOBER
Early Registration Opens: Preferred Vendors
(for vendors who vended in 2018)
 
LATE NOVEMBER
ALL Vendor Registration opens
 
MID DECEMBER
ALL Attendee Registration opens
 
January  1
Deadline for Point Ads – Issue #86 (Issue due out late February)
 
Feb 5th
Deadline for Booth Location requests
 
Feb 13th
Deadline for early Registration Discount
 
Week of February 13th
 Expo Floor Layout - Booths assigned to all Vendors who have registered. Any Vendor registering after this date, will only have the remaining booths to choose from.
 
February 15 – no extensions
Deadline for Point Ads –Conference Issue #87; Issue out in May
 
February 26th
Deadline to get a 50% refund if canceling
 
March 26th
Deadline to submit Badge names / Worker registration.  If registered/changed after May 28, all vendor badges will have a $15.00 fee.
 
April 5th
Deadline for over $500 Raffle prize submission; if “bidding” for top prize. Once top prize is set – the APP will accept prizes up to the amount of the top prize for another two weeks.
 
April 9th
Desired Deadline for Innovator’s Award form submission (the earlier the better). Submissions accepted at Conference but may be delayed in presentation effecting voting.
 
April 19th
Deadline for ANY raffle prize.  After this date any discounts given to vendors who have not provided prize information will be charged back to the vendor.
 
 
ONSITE AT PLANET HOLLYWOOD:
 
SUNDAY           May 12th 6:00 p.m.-8:00 p.m. 
Registration /Check In for all Vendors/Attendees
 
MONDAY         May 13th 6:00 a.m.-1:00 p.m.
Shepard (Exhibitor Services) Set up
 
MONDAY          May 13th 8:00 a.m.-5:00 p.m.
Registration/ Check In continues for all
 
MONDAY           May 13th 9:00 a.m.
Conference Orientation / Classes Start
 
MONDAY         May 13th – Time TBD Vendors Meeting
 
MONDAY         May 13th 1:00 p.m.-5:00 p.m.
Vendor Move in Starts - Shepard onsite
 
MONDAY         May 13th 5:00 p.m.-8:00 p.m.
Vendor Set up – In order to use this set up time you MUST have already moved in all materials
 
MONDAY         May 13th 8:00-Midnight
Opening Party
 
TUESDAY           May 14th 8:00 a.m.- 11:00 a.m.
Vendor Check In/Move in and Final Set up
 
TUESDAY           May 14th 9:00 a.m.
Deadline for delivery of Stand Up Banners
 
TUESDAY           May 14th  12:00 p.m.-1:00 p.m.
Expo Floor opens – Members Only
 
TUESDAY           May 14 1:00 p.m.
Expo Floor opens – All Attendees
 
TUESDAY           May 14  8:00 p.m.            
Expo Floor closes (Last time to purchase Vendor Worker badges)
 
WEDNESDAY    May 15 11:00 a.m.           
Expo Floor opens to Vendors
 
WEDNESDAY    May 15 12:00 noon         
Expo Floor opens to Attendees
 
WEDNESDAY    May 15 7:00 p.m.             
Expo Floor closes
 
THURSDAY      May 16 11:00 a.m.
Expo Floor opens to Vendors
 
THURSDAY       May 16 12:00 noon          
Expo Floor opens to Attendees
 
THURSDAY       May 16 6:00 p.m.
Expo Floor closes
 
THURSDAY       May 16  8:00 p.m.             
Banquet Dinner
 
THURSDAY       May 16   10:00 p.m.          
Open Meeting and Final Raffle Draw
 
FRIDAY             May 17 10:00 a.m.                            
Expo Opens to Vendors and Attendees
 
FRIDAY             May 17 2:00 p.m.
Expo Floor closes
 
FRIDAY             May 17  2:00 p.m.-6:00 p.m.             
Breakdown/Move out Expo Floor